Attending: Beach, Boyd, Davis, Dodd, Farley, Fry, Hosier and Rowell

Mr. Fry reviewed his recent discussions with Mr. Scott about the planned location for the Copy Center. In those discussions, he stressed the need for office space during building renovation projects and the use of space in Burney Student Center for that purpose. Mr. Scott will be talking with Mr. Hayes in the Library about citing the Center in that facility. A small copy service will be located in the Union for students. Committee asked that Mr. Scott be invited to a Committee meeting to hear members’ concerns and suggestions.

Committee heard a report on the Swing Space Facility from Mr. Fry. Those involved in the construction and first use of this building met on April 30^th to discuss downsizing the program to fit into building that can be built with available funds. Committee discussion focused on the use of modular units in this facility as opposed to hard walls. People should be asked to look as the Admissions office as an example of modular units use. Mr. Davis expressed concern over the architects projected net to gross ratio of 0.75. He feels that a more realistic figure is closer to 0.60. By reducing this ratio, the amount of assignable space drops by over 2,100 sq ft. Use of modular units could help meet office needs while staying within assignable square feet limitations. Since the primary first user of this space comes from Student Affairs, Ms. Farley asked Mr. Davis for a copy of the specifications that were put forward by staff in her division. Once received, she will talk to the VC Leonard and Mr. Dragna about design alternatives. Mr. Davis will talk to Mr. Weitnauer about the steel building module sizes that he plans to use on this project.  The original specifications for this facility called for IOPL to occupy space in this building. Mr. Fry told the group on Tuesday and the Committee today that he would find alternative space for this function. This move out of the Swing Space facility will reduce the program by over 800 sq ft.

Several individuals, not committee members, expressed concern about the Master Planning policy. Since the Facilities Committee’s responsibilities in this process were not mentioned in this policy, it was feared that once the policy was adopted, the Committee would be disbanded. Representatives from Business Affairs, division originating the policy, indicated that this was not the intent of the policy. They stated that this policy is designed to put in writing and clarify things that are happening already. Committee suggested that some of the text be changed to clarify this point. Mr. Fry indicated that he would provide modifications to Ms. Boyd.

Mr. Davis reported on the preliminary results of borings for the ISOM/CSC building. Some of the borings were not favorable for the size building to be constructed. As a result, additional ones are being taken across the whole proposed building site. The final report should be available during the next few weeks. If the site is found to unable to support the facility, a new site may need to be found.