Attending: Anne Beach, Sharon Boyd, Ed Davis, Carolyn Farley, Bob Fry, Jeff Hill, Paul Hosier, Bobby Miller and Ty Rowell

Note that Action Items are bolded and underlined.

Mr. Fry reviewed the status of the relocation plan for University Union offices during this renovation project. He noted that discussions about the potential use of the Library as swing space will take place later this week. Due to the December holidays, there will be little time for the Committee to complete its work on this plan prior to the January 15^th deadline.

Mr. Davis was asked to prepare an updated summary project timeline for all campus construction and renovation projects. Ms. Farley indicated that there is now some potential slippage in the Union projects but not enough to offset the need for Institutional Research to vacate Burney Center prior to the completion of Hoggard Hall. It appears that Westside Hall is now on schedule with personnel to vacate the building in May 2003. At this point, Hoggard also seems to be on schedule.

Mr. Miller asked that the Committee review the use of the Swing Building noting that Information Systems will need to house ten additional staff during the Hoggard Hall renovation project. Swing building occupants are scheduled to be the School of Nursing, Accounting, Sponsored Programs, and University Relations. The actual location of personnel in this space needs to be determined so that unused offices can be identified.

Questions were raised about the White House – wooden structure located behind Hoggard Hall. Mr. Davis reported that he was told that this building would remain – not be demolished. This issue will be brought before the Cabinet at its next meeting.

Mr. Davis reported that the plan for making all campus moves would be completed by January 15^th. Mr. Fry asked that this plan be presented to the Committee for comment prior to final approval. It was also noted that a location for IOPL has not been identified. This group is scheduled to move out of Westside Hall in May 2003 and not return to this facility. It is extremely important to integrate the Union moves into this master relocation plan.

Ms. Boyd indicated that she would like to have an inventory New Centre Drive space and to have all occupants identified. It was suggested that the Committee meet at that location at some point in the future. Mr. Fry will attempt to reserve the New Centre first floor conference room for the Committee’s next meeting.

Ms. Boyd reported that renovations to Wagoner Hall are to begin by May 15^th and be completed not later than August 16^th. This report prompted a discussion on who would be affected by this and other campus construction and renovation projects. It was decided that a meeting of all affected individuals must occur as soon as possible. Mr. Davis agreed to host and create an agenda for this meeting. Committee members will send Mr. Davis the names of individuals who should attend this meeting. The offices identified as participants are: Summer School, Campus Scheduling, Athletics, Public Service, Orientation, Housing, Auxiliary Services, University Union, areas reporting to the VC Business for Facilities, and Parking. Personnel from University Relations will be asked to attend so that appropriate information can be distributed to various communities.

The Committee will hold its next meeting on December 18^th at a location to be determined.