Attending: Beach, Boyd, Dodd, Farley, Fry, and Rowell

Committee discussed Mr. Jordan’s memo requesting that Sharon Boyd be named as one of the sponsors for the Hoggard Hall renovation project. In response to this request, Dr. Hosier has stepped down from his role as one of the sponsors. Several individuals questioned whether this was Mr. Jordan’s intent in making the request. Ms. Boyd will meet with Dr. Hosier to discuss his continuing role on this project.

In discussing the use of Warwick Center as a possible location for current occupants of James Hall, Ms. Farley reported that Dr. Hosier needs about 15,000 sq feet to relocate offices in James Hall. There is about 17,000 sq feet in the Game Room, Post Office and Center Stage spaces. The Ballroom must remain due to demand for this facility. Post Office will be moved to renovated Union and only 3,000 +/- mailboxes will be available for students. This represents a change in Students will not be required to have mail boxes in the future. Questions were raised about how campus offices were informed about this decision and what impact this decision would have mailing costs for the campus. It was suggested the web would be used as the official medium for informing students, billing, etc. Question was also raised about the public’s need to have easy access to the Admissions Office and Financial Aid. Moving these offices to the middle of campus may reduce visibility and access. Group was reminded about public’s difficulty in finding Human Resources when it was located in Warwick Center.

Mr. Jordan’s request for additional space in Alderman Hall was also discussed. Competing requests are now on the table from Business Affairs and Information Technology Systems. The first opportunity to accommodate one or both of these requests occurs when Institutional Research moves out of its space on the second floor. This move is expected to take place this summer. Several compromises were discussed including the relocation of the Budget Office. Question was raised about how soon Mr. Davis needs to move to Alderman Hall. Discussion on this request was postponed until the next Committee meeting.

Ms. Farley reported on the status of the University Union expansion and renovation project. Advertising for a construction manager at risk will begin within the next few days. A recommendation on this expected to be taken to the Board of Trustees at its next meeting. Student fee approval for this project is expected at this month’s Board of Governors meeting.

Ms. Boyd will ask Mr. Davis to provide an update on project schedules at the next Committee meeting. Mr. Rowell asked that Business Affairs consider providing a web version of that schedule. He also reported that dirt had been moved at the School of Education site. This represents the first step in any bond-funded project on campus.