Attending: Anne Beach, Sharon Boyd, Ed Davis, Carolyn Farley, Bob Fry, Jeff Hill, Bobby Miller and Ty Rowell

Note that Action Items are bolded and underlined.

Mr. Fry provided information on the change in assignable square feet of academic space per FTE during the next six years as building are constructed and renovated. Some question remains about the potential assignable square footage of academic space in the Creative Arts building but preliminary estimates show that UNCW will gain about 13 square feet per FTE during the period. This is in part based on reducing on-campus enrollment increases and accelerating web-based and extension offerings.

The Committee discussed the impact of demolishing the “White House” located behind Hoggard Hall. The Administrative Cabinet at its last meeting in December 2002 approved this action. Removing this building will provide additional space for “lay-down” during the construction of the Hoggard Hall addition and remove an architecturally incompatible building from the middle of campus. Two functions currently occupy this building. Business Affairs is currently looking for an alternate site for the Payroll office and the Committee considered one option for the Custodial Lounge. The current lounge and kitchen facility currently occupies 311 square feet. The Cabinet has suggested a room in Warwick Center for this lounge. Ms. Farley indicated that this space will be needed for meetings while Union and Burney construction and renovation projects are being completed. Mr. Davis recommended that a group meet with Mr. Tim Green, Housekeeping Administrator, to discuss needs and options. Mr. Fry will set up a meeting with Mr. Green, Mr. Davis, and Ms. Farley. Considering the schedule for the Hoggard Hall addition, decisions on alternative locations for White House occupants must be made as soon as possible. Ms. Beach will talk to Dr. Howard-Vital about a potential vacant office location at New Centre Drive that might be used to house certain campus functions including Payroll.

Mr. Fry will see about getting a key to a new space that the university is in the process of purchasing. If possible, the Committee will meet at this site on January 15^th.

The Committee discussed the concept of “one stop shopping” for student support services in Warwick Center. The group has already collected information from several offices located in James Hall. It was recommended that Mr. Fry take this concept to the Cabinet at its next meeting and gain approval before taking any additional steps.

In order to determine availability of meeting space while the Union undergoes renovation, the Committee would like to have an inventory of all campus conference rooms.

Mr. Davis reported that the Department of Insurance requires that a building manager be identified in the Swing Space building. Ms. Cunningham or her designee will initially be assigned that responsibility. When her office vacates this building, then someone from Nursing will be assigned this responsibility.

Dr. Hill informed the Committee that a space for the Office of International Programs should be found outside of Westside Hall. The space identified for this office in that facility is too small to meet the growing needs of this program.

Ms. Boyd’s Parking Study report will be reviewed at next week’s meeting.