Attending: Anne Beach, Sharon Boyd, Ed Davis, Carolyn Farley, Bob Fry, Jeff Hill, Paul Hosier, Bobby Miller and Ty Rowell

Note that Action Items are bolded and underlined.

Ms. Boyd talked about the need to name the Swing Space building. She indicated that this should be resolved prior to the publication of the new campus map. Ms. Farley pointed out that incoming freshman and transfer students would use the space during the summer. These students are not familiar with the campus and will need a name when trying to locate the Student Health Center and other offices occupying this building. The Committee discussed several possible names including Thursday Hall – next to Friday, Longleaf Hall, Cardinal Hall, and Seahawk Hall. Since building names are a Board of Trustees responsibility and that group would be meeting the following week, the Chair was asked to poll the Cabinet prior to that meeting in the hopes that a name could be put forward at the BOT’s Business Affairs meeting. Considering the short time frame it will be difficult to complete the process.

The Chair was asked to prepare a final list of Swing Space occupants during the first and second phases of the building renovation process. This list follows:

1. Round One

   1. University Relations

   2.  Student Health Services

   3. Disability Services

   4. National Testing Services

   5. Student Development Services

   6. Crossroads

   7. Counseling Center

2. Round Two

   1. University relations

   2. School of Nursing

   3. Comptroller

   4.  Travel Office

   5. Sponsored Programs

The Committee discussed the use of King Hall as swing space during the renovation of James Hall. This will delay moving academic departments out of the Social and Behavioral Sciences building but will provide front campus access to the Admissions Office, Financial Aid, the Registrar, the Graduate School Offices, the Cashier and the Student Accounts Office.

Mr. Fry provided information about the location of the Chancellor-elect and Chancellor Emeritus at New Centre. It was noted that Linda Moore’s office was being used during this transition period and that University Advancement will want to regain this office when Dr. Leutze moves to the new education building. The Committee asked Bobby Miller to talk to Dr. Tyndall about locating applications programmers in the first floor of the Hoggard Hall annex during the Hoggard renovation project. Dr. Hill noted that space for Nursing classrooms is needed when the Hoggard renovation project starts. Ms. Boyd reported that the Hoggard Hall design documents have been delivered. Mr. Davis reported that designers for all bond-funded projects will be under contract by July. He will meet with Dr. Hosier about shifting the King, James and Friday Hall projects on the construction and renovation schedule. He also reported that there is a “project bubble” building that will stretch personnel resources in Business Affairs Construction Management area. Project bubble is defined as having several projects all beginning on or around the same date.

Concern was expressed about the final location of the custodial lounge currently in the White House. The group agreed that this space should be added to the programming for Warwick Center.

At this point it appears that Hoggard programming has been finalized. Business Affairs asked that the Committee consider moving Student Media Services out of Burney Center and locating the Payroll Office in that space. The Committee discussed this request with Ms. Farley voicing considerable concern over what this move would do to the media operation. She also noted that there is no suitable space in which to relocate this office. The Committee did not resolve this request. It was noted that some space is currently available at the old CMS property at Wrightsville Beach. It was decided to hold the next meeting at this facility. Dr. Hill indicated that he would contact Dr. Merritt and ask him to provide a tour of the facility.

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Last Updated: April 28, 2003