University Facilities
Minutes of the April 11, 2001 Meeting

Attending: Rowell, Hosier, Farley, Russell, Kolodij, Dodd, Fry, Ragon, and Bace

Mr. Fry reviewed discussions that took place at the April 10th, VC retreat. The following decisions were made during that session:

    1. Location of Creative Arts Building - approximately over the existing Friday Hall parking lot on the east side of that facility.
    2. Construction of a three level parking deck on the southwest corner Randall and Reynolds Drives.
    3. Construction of a three level parking deck over the existing parking lot between Hanover and Hoggard Halls.
    4. Extension of Cahill Drive to Rose Avenue.
    5. Construction of a pervious surface parking lot on Riegel Road between the Small Business and Technology Center (old Fieldhouse facility) and Burney Student Services building.
    6. Approval of the process for conducting construction and renovation projects.
    7. Approved the list of assumptions (with one exception) developed by the Committee. The exception concerned the payment for bringing or upgrading utilities (water, power, sewer, etc. - not voice and data) to new or renovated facilities.
    8. Approved the modified list of Facilities Committee responsibilities.

Mr. Jefferies of Jefferies and Ferris Architects, the firm handling the development of the campus master plan, pointed out to senior officers that the campus must now submit building plans to the state Department of Water Quality for approval. A review by this department may take up to 90 days.

The senior officers also considered alternative uses for Kenan Auditorium and discussed the need to talk to the Kenan family about changing this building's focus.

Mr. Fry reviewed the chart showing the steps to be followed for all construction and renovation projects and who is involved in each step.

During discussions on getting utilities to the buildings, it was suggested that a reserve fund be created to pay for additional costs as opposed to asking divisions to allocate funds from operational lines. This is a change in direction from previous discussions where the total anticipated project costs were expected to exceed the total bond dollars available. This approach would limit all project costs to the $108 million that was allocated in the bond. Mr. Fry will discuss this approach with the Chancellor and Vice Chancellors.

Mr. Fry will ask Mr. Jordan to discuss what can and can not be paid for out of the bond funds and what the university can ask OP to fund out of their five percent reserve.

Dr. Hosier reported on a proposed change in the concept for the new classroom building. The Provost is asking for a delay in the design phase of this project to allow time to look at the possibility of adding high tech teaching and training spaces to this facility. Mr. Fry will ask the Provost to report on this at the next VC meeting.

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Last Updated: 08/07/01