University Facilities
Minutes of the January 17, 2001 Meeting

Attending: Rowell, Farley, Ragon, Hosier, Dodd, Fry, Kolodij, T. Manning, Bianco, and Russell

  1. Mr. Kolodij reported that architect recommendations were ready to go to the Board of Trustees Business Affairs Committee on January 18th.
  2. Dr. Ragon raised a concern over items not covered by current contracts but remaining to be done at the Landfall site. Should this be handled as a change order or as a work order handled by the university after the current contractor has completed his work? It was agreed that these should be handled as a change order. This approach will help avoid any disputes over liability caused by multiple contractors working on the facility.
  3. Mr. Fry reviewed the decision he had made about occupants of the 2nd phase of the New Centre lease. He also reviewed has discussions with Shannon Idol, contractor doing work for the owner. Since renovations will begin on Monday, January 22nd, and are expected to take three weeks to complete, personnel should plan to occupy this space beginning February 9th.
  4. Mr. Fry reviewed the Project Manager job responsibilities and asked for comments from the Committee. Several members commented on the need to provide information to the university community about the bond funded construction and renovation projects. Mr. Fry and Mr. Russell will work with Phil Brown, Campus Communiqué editor, to publish an article in the near future. A website must be established as soon as possible. Extensive work will need to be done with building occupants who will be moving to alternate facilities during the construction and renovation period. Campus maps will need to be created that will show work zones around each construction and renovation site. These maps will change over time and each iteration should be posted on the facilities website.
  5. Mr. Fry reviewed comments that he plans to make at the January 18th and 19th, meetings of the Board of Trustees.
  6. An email was sent on January 16th to the Chancellor and Vice Chancellors asking for 10 year projections of new personnel and additional space needs. Responses are expected in three weeks. These will be used by the Committee to allocate space in several buildings including Kenan and Hoggard Halls. Dr. Ragon asked that the Committee review and make recommendations on where current off-campus personnel will be housed once leases expire at New Centre and Landfall sites. Considerable discussion resulted and Mr. Fry indicates that he would raise this issue at the upcoming VC meeting. (Ed: Senior Officers at today’s meeting expressed interest in possibly purchasing New Centre facility at some date in the future.)
  7. Committee will not meet on January 24th but will convene on January 30th at 7:30 AM. In Alderman 211.

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Last Updated: 08/07/01