For more information

UNCW EDC
1241 Military Cutoff Road
Wilmington, NC  28405

910/962.3474 (phone)
910/962.3990 (fax)
edc@uncw.edu
www.uncw.edu/edc

1. Deposit and Confirmation
   In order to confirm the dates you have selected for your conference, a $100 deposit is required. The deposit will be credited to your balance at the close of the conference. Reservations made within 30 days of the event require a non-refundable, credit card deposit. Any special requests, beyond our normal room, equipment and service rates (for example, extra phone lines and re-keyed security locks), are required to be paid in advance, along with the deposit.
   
2. Set-up Configurations and Participants
   In order to guarantee meeting space availability, and setup style, a firm number of guests attending is required at least two (2) weeks prior to the function. If no guarantee is given in writing, then the last attendance estimate will be used. You will be charged for the guaranteed number or the exact count, whichever is higher. Should the anticipated attendance increase or decrease, the center reserves the right to change groups to rooms best suitable for attendance.
   
3. Cancellations
   The deposit is 100% refundable if cancellation is received in writing three (3) business days prior to the event. After that time, all deposits, costs, advances and charges shall be due.
   
4. Equipment Needs
   To insure system compatibility and appropriate technical support, only Executive Development Center audiovisual equipment may be used in the EDC. For special needs that we cannot meet, we will work with area suppliers to assist you with necessary arrangements. Equipment and services other than those routinely provided are available at the EDC for additional fees. Please discuss your needs with EDC staff.
5. Liability Information
   The GROUP shall indemnify and hold harmless UNCW, its officers, its agents, its employees, its volunteers, and its students from all loss, costs, and expenses arising out of any liability, claim of liability, for injury or damages to persons or property sustained or claimed to have sustained, by reason of the use or occupancy of the premises, and the GROUP shall pay for any and all damages to the property of UNCW or loss or theft of such property, but only to the extent such liability, claims of liability, loss, damages, expenses are caused by or result from the negligent or intentional acts omissions of the GROUP, its officers, agents or employees.
   
   The center shall not be held responsible for damage or loss of any materials left in the center prior to or following the function. The center reserves the right to require security for selected groups.