This policy sets forth the procedures for the Board of Trustees.

Meetings

There shall be four regular meetings of the Board of Trustees of the          university each calendar year.  These regular meetings usually shall be held on the last Friday in the months of July, October, January and April. Any matter of business relating to the university, over which the Board of Trustees has jurisdiction, may be considered at any regular meeting.

The Chair may call special meetings, and the Secretary, at the written       request of not less than five members of the Board of Trustees, shall call special meetings of the Board. Any matter of business relating to the university may be considered at a special meeting of the Board, if advance notice is given of the business to be transacted. At any regular or special meeting of the Board of Trustees, a simple majority of the total members shall constitute a quorum. A majority of the voting members of any committee of the Board of Trustees shall constitute a quorum.

The order of business for all meetings of the Board of Trustees shall be as follows:

Roll Call

Reports of Standing Committees

Correction and approval of all minutes of regular, special and executive committee meetings not already approved by the Board at the preceding regular meeting.

Reports of Special Committees

Reports and recommendations of the chancellor of the university, who may call upon the vice chancellors and other staff members of the university for reports.  

New business

Closed Session

Resumption of Public Session

Except as changed by specific rules and regulations enacted by the Board of Trustees, or as otherwise may be prescribed by law, Robert's Rules of Order, Revised (last edition), shall constitute the rules of parliamentary procedure applicable to all meetings of the Board of Trustees and its several committees.

Nominating Committee

The Chair shall appoint annually a Nominating Committee composed of at least three members of the Board of Trustees.  The Nominating Committee shall present to the Board of Trustees nominees for the office of Chair, Vice Chair, Secretary and Assistant Secretary, at the July meeting of the Board, for the consideration of the full Board of Trustees.  Immediately following the July meeting, the Nominating Committee shall make recommendations to the Chair of the Board of Trustees on the composition of all standing committees and chairmanship of all standing committees, except the Executive Committee.

1. The Executive Committee of the Board of Trustees shall be composed of the Chair, Vice Chair, Secretary, and the chair of each standing committee.  An officer of the board may also serve as chair of a standing committee.  Vacancies on the Executive Committee shall be filled by the Board of Trustees at any meeting.

 

2. The Executive Committee shall have full power to act for the Board of Trustees, except that it shall not have the power to alter or revoke any order, resolution or vote of a regular or special meeting of the Board of Trustees, nor shall it have the power to recommend the two choices for chancellor as specified in the policies of the Board of Governors. The Executive Committee shall report in writing all of its actions to the Board of Trustees.

1. The Educational Planning and Programs Committee shall be a committee of the whole, including all members of the Board of Trustees and shall work with the chancellor in making recommendations to the Board of Trustees on those matters outlined in Sections I, II, III, IV, VIII, X, XI, XII and XIII, of the Delegations of Duty and Authority to Boards of Trustees granted by the Board of Governors.  The committee shall have primary responsibility for issues pertaining to the Divisions of Academic Affairs, Student Affairs, and Information Technology Systems, as well as for oversight of the long range planning process.

 

2. The committee is authorized to act for the Board on the appointments to the faculty and staff of the university which are proposed by the chancellor, in accordance with the delegation of management flexibility with regard to personnel from the Board of Governors.

 

3.The Educational Planning and Programs Committee is further authorized to consult with the chancellor for the Board of Trustees, where such consultation is required in Section I, subsection A, of the Delegations of Duty and Authority to Boards of Trustees granted by the Board of Governors.

 

4. In those cases where students may be legally authorized to appeal administrative decisions to the Board of Trustees, the Educational Planning and Programs Committee or the Executive Committee shall act for the Board of Trustees in the appeal proceedings.

Business Affairs Committee 

1. The Business Affairs Committee shall be composed of a minimum of five members of the Board of Trustees, and shall have the responsibility to act for the Board of Trustees in those matters outlined in Sections VI and XIV of the Delegations of Duty and Authority to Boards of Trustees granted by the Board of Governors; except that portion of Section VI dealing with the acquisition or disposition of real property.  In cases where the acquisition or disposition of real property is under consideration, the Business Affairs Committee shall make recommendations to the Board of Trustees for its consideration.

2. Additional duties of this committee shall be to advise the chancellor on Sections V, VII, IX and XVI of the Delegations of Duty and Authority to Boards of Trustees granted by the Board of Governors. The Business Affairs Committee shall be that designated agency of the Board of Trustees to consult with the Board of Governors and any of its committees on fiscal affairs, should such consultation be appropriate.

External Affairs Committee

1. The External Affairs Committee shall be composed of a minimum of five members of the Board and shall have primary responsibility for issues pertaining to the Divisions of University Advancement and Public Service and Continuing Studies, as well as for oversight of governmental relations, university relations, and intercollegiate athletics.

2. The committee shall provide oversight and submit policy recommendations to the Board regarding all university-related fund-raising efforts, special constituency programs, governmental and university relations, publications, campus aesthetics, campus names, public service, outreach programs, intercollegiate athletics, and related activities.

Audit Committee 

The Audit Committee shall be composed of a minimum of three members of the Board.  The purpose, organization, procedures, and duties of the Audit Committee are stated in the Audit Committee Charter adopted by the Board of Trustees, which will be reviewed annually by the Committee.  Proposed revisions to the Charter will be recommended to the Board by the Committee.

General Policies Regarding Committees

 All standing committees shall from time to time present written reports of committee activities to the Board of Trustees.  Such reports shall be submitted prior to regular meetings of the Board where feasible.  All committees shall submit written recommendations to the Board of Trustees where board action is requested.  In those cases where committees may be authorized to act for the Board, such actions shall be reported in writing to the full Board of Trustees.