- Are there any requirements for student organization constitutions?
- How do I see if a space/room is available for my organization to meet in? Or, how can I see what reservations are already in the system?
- Is there anything happening over the summer?
- When's the big fall Involvement Carnival and how do I sign up?
- Which student organizations have to re-register and when?
- Why does my group have to re-register?
- How do I re-register?
- What happens if my group misses the re-registration deadline?
- What are the advantages of being a registered student organization?
- What's the IOC?
Are there any requirements for student organization constitutions?
Yes. UNCW requires that all registered organizations maintain three clauses as part of their local organization's constitutions or chapter bylaws. The three required clauses are the adherence clause, the non-exclusionary clause, and the non-profit clause. These clauses can all be found in the constitution template (articles IV, V, and XIII) and must be included in every registered organization's constitution exactly as written in the template provided. Organizations may establish guidelines that go above and beyond what is stated in each of these clauses but organizations may not contradict them in any way in their constitution.
How do I see if a space/room is available for my organization to meet in? Or, how can I see what reservations are already in the system?
Our two main reservation calendars can be seen online. For student organization purposes, these calendars provide two great resources. First, you will be able to use these calendars to confirm that your organization's reservation is in the system. So if you forgot what time you booked, or what room you are in you can check online to verify. Second, if you are looking to reserve space, it always helps to know what space is already booked so you don't waste your time asking for it. By reviewing these calendars ahead of time you have a better chance of getting your initial request fulfilled which cuts down on a lot of the back-and-forth communication.
Fisher Student Center, Fisher Univeristy Union, Burney Center & Warwick Center Calendar: https://stuafftech.uncw.edu/VirtualEms/BrowseEvents.aspx
Academic (and Other) Space Calendar: http://uncwres25/wv3/wv3_servlet/urd/run/wv_event.DayList?evdt=20070112,evfilter=19157,ebdviewmode=grid
Is there anything happening over the summer?
During Summer Orientation, student organizations may participate in the Involvement Fairs. This is your group's first chance to communicate your message to incoming freshmen, so don't miss it! If you did miss this great opportunity, keep in mind that the fall Involvement Carnival is still open for you... see below for more information. To read more about the Summer Orientation Involvement Fairs click here.
When's the big fall Involvement Carnival and how do I sign up?
The annual Involvement Carnival is going to be held Wednesday, August 27, 2008. The rain date is September 3, 2008. Registration Forms will be placed in all student organization mailboxes and mailed out to potential off-campus participants in mid-June. To read more about the Involvement Carnival click here.
Which student organizations have to re-register and when?
Every student organization must register with the University. This includes honor societies, fraternities and sororities, sport clubs, groups affiliated with academic departments, graduate groups, etc.
At UNCW student organizations must initially register when they are first approved by the Student Organization Committee and then the organization must continue to re-register every fall semester. The deadline is typically the Monday following the SOLC hurricane date. For Fall 2008 the deadline is Monday, September 29th.
Click HERE for a 2008 Re-Registration Checklist
Why does my group have to re-register?
Re-registration is a process that exists at most universities and we've worked hard to keep it as simple as possible and relevant to your organization.
Re-registration is important because it enables the Campus Activities & Involvement Center and the Univeristy to maintain up-to-date contact information for your organziation. We receive calls from many people such as UNCW students looking to get involved and even high school seniors looking into what involvement opportunities are available at UNCW before choosing to come here. We're the only department that keeps tabs on all the involvement opportunities here on campus, so this really is a vital process.
Another reason we require groups to re-register is so that we can update organizations on policies that may have changed or fill new officers in on policies affecting student organizations which they may not have been aware of.
Finally, by including the Student Organization Leadership Conference (SOLC) in the re-registration process we are equipping and empowering student organizations to have a successful year!
How do I re-register?
In order to be fully re-registered each group must complete the following steps:(Click HERE for a MS Word document of the 2008 Re-Registration Checklist.)
Step 1: Complete the Officer Update Form and return it to the Involvement Center, SFC 2029, by Monday, September 29 (at the latest). For a copy of the Officer Update Form click here.
Step 2: Update/Confirm your organization’s current constitution by signing and dating the front page. The CAIC maintains a copy of all organization constitutions on file in the Involvement Center.
*If you have revised your constitution during the last year, you will need to submit a copy of your new one along with the meeting minutes from when the revisions were approved by your organization’s members. If meeting minutes are not available you can provide a list of signatures from your current members showing their approval of the new constitution.
**If you are a nationally affiliated organization, a copy of your national constitution is required as well.
Step 3: Send one (1) representative to a Re-Registration Seminar. Multiple sessions are scheduled to accommodate various scheduling needs. Here are the dates, time and locations:
Tues, Sept 2nd ~ 1-3pm, Wrightsville Beach Room, FSC
Thurs, Sept 4th ~ 11am-1pm, Azalea Coast Room A&B, FUU
Mon, Sept 8th ~ 1-3pm, Wrightsville Beach Room, FSC
Wed, Sept 10th ~ 3-5pm, Wrightsville Beach Room, FSC
Wed, Sept 17th ~ 6-8pm, Wrightsville Beach Room, FSC
Wed, Sept 24th ~ 5-7pm, Wrightsville Beach Room, FSC
Note: FSC=Fisher Student Center and FUU=Fisher University Union
Step 4: Send two (2) representatives from your organization to the Student Organization Leadership Conference (SOLC) on Saturday, September 20th (Hurricane Date: Sep. 27th). For more information about the SOLC click here.
What happens if my group misses the re-registration deadline?
The deadline to re-register for Fall 2008 is Monday, September 29th. If an organization does not complete any of the above steps by the re-registration deadline, the organization will be deemed as a non-registered organization. As such all privileges reserved for student organizations will be revoked including reserving space on campus and having access to on-campus funds. Non-registered organizations will be eligible to re-apply for registration status again at the beginning of the spring semester by submitting an Intent to Register form with the CAIC.
In the event that the organization completes at least one of the re-registration requirements, the CAIC may reclassify the organization to provisional status for a 30 day period. Organizations in provisional status may use university facilities for organizational or recruitment meetings. Provisional organizations are not eligible to host events, fundraise or establish an on-campus account without the written consent of the CAIC. If the organization fails or refuses to remedy each deficiency within this 30 day period, the organization will be deemed as a non-registered organization.
What are the advantages of being a registered student organization?
There are many! A registered student organization may:
· Use the name of the University or any abbreviation of it as part of their name.
· Sponsor or present an event on University property.
· Raise funds on University property.
· Reserve University facilities and services.
· Be eligible for funding from SGA or GSA.
· Receive advising and assistance with program planning, leadership training, and development from the Campus Activities & Involvement Center.
· Participate in Campus Activities & Involvement Center programs and events such as the Fall Involvement Carnival, Student Organization Leadership Awards and Student Organization Appreciation Day.
· Utilize the Involvement Center and its resources.
· Be listed and linked on the online listing of Student Organizations.
· Be listed in the annual Student Organization Directory.
What's the IOC?
IOC stands for the Inter-Organization Council. The Vice President of Organizations, a member of the Student Government Association, chairs the committee and is appointed each year by the SGA president.
IOC exists to serve presidents of student organizations by giving them the opportunity to meet with one another throughout the year. Through networking with one another, presidents can swap ideas, troubleshoot, and pool their resources by working together to host larger events.
